Exec. Minutes October 12, 2012

CCSGA EXEC. MINUTES

October 12, 2012

·         Welcome

·         Officer Reports

-Alysha: Pen Campaign, faculty need prompting to when we’re going to give them pens in the classroom. Trial month will be in November (give 2-3 pens to each member). Re-vote on process of pen campaign

-Kara: Next allocations meeting will be Oct. 23^rd.

-Alex: Nov. 13^th will be the next Election’s Committee meeting. Savory awards dates to nominate: Oct. 23^rd-25^th. Voting: Oct. 30^th-31^st.

·         “We Choose Honor” Campaign

-Letter to Faculty – Oct. 22^nd deadline (remove names from nominations)

-Plague writing (what to put on the plaque)

-Present to Senate on how to honor student in the “We Choose Honor” student award

·         Fundraiser Ideas – Kara will present

-President for a Day and/or T-shirts

-Involve Senate in decision process (either one or two fundraisers)

·         Review of Calendar

10/13-Ludy Bowl Gameshow, 5pm

10/15- Cabinet – Kara will take minutes

10/16- Senate Open Forum – Alex will write down general ideas

10/19- Fall Break – No Exec. Board meeting

10/23- Allocations meeting

10/22-10/25- Savory Award Nominations

10/26- Savory Award Nominees Announced

·         Advisor’s Reports – Facebook page for SGA

·         Other Comments

-Look in Dining Hall for ideal place to hang the “We Choose Honor” student plague

-PR’s and Activities are making a scan code for the SGA Blog

 

Senate Minutes October 16, 2012

CCSGA SENATE MINUTES

*Open Forum*

October 16, 2012

 

·         Call to Order

·         Roll Call

·         Approval of Agenda - Approved

·         Approval of Minutes - Approved

·         Open Forum

-Tara Doleskin: Beauty Pageant – fundraiser to give back to school; scholarships/dorms (upper class)

-Amanda Blue (Ana Yanes): each Senior would plant a purple plant/garden; address the need to connect Seniors/alumnae; the garden would be on the green in front of the alumnae hall/columns/or cottages

-Annelise Childers: Christmas Ornament put on the Christmas tree from each class; All students compete in doing a design-voted by faculty/staff; instead make it by each organization on campus/charity; “holiday” ornament design for those who don’t celebrate Christmas

-Andrea: Do an event for “Relay for Life”- either hosting or participating in the event; Special Olympics/charity opportunities; pick a different organization (event) every year because there are many; Do a charity fair – maybe for Follies or Ludy Bowl/each class pick a charity

-Tranese Heatley: Talent showcase for students (Night of the Arts); “CC Idols”-branch out with different talents; make it more than one night/or one night event in Cottingham

-Claudia Binding: Athletic pep rallies (host in gym)

-Caroline Kelly: CCPD officer appreciation day

-Chloe Mattison: Grandparent’s Day

-Heather Dunham: “Ms. Ludy Bowl” (in conjunction with pageant idea)

·         Executive Board Reports

-SGA President: Thanks to PR’s and Activities Officers for work on Savory Award advertisement

-SGA Vice President: Nominating Activities Officer

-SGA Secretary: Dates for nominations and voting for Savory Award

-SGA Treasurer: Allocations Oct. 23^rd (BLC 101 – 12:30pm)

·         Class Reports

-Senior Class: Planning for Senior Day, Senior Gift, and Follies

-Junior Class: Jr. Ring Ceremony (Nov. 16^th). Email Ana or Claudia for Ring Ceremony details

-Sophomore Class: Senior Chapel – make sure to RSVP by Sunday, Oct. 21^st

-First Year Class: “Boorific” – Tuesday, Oct. 30^th 6-8pm

·         Unfinished Business

-Pen Campaign (Tabled until next Senate meeting)

-Dining Services Feedback: menu line-most students didn’t know about this option. Liked the Daily Blast link to the menu. Sunday lunch, open to move Wednesdays lunch to Sunday and Wednesday lunch to be healthier options.

·         New Business

-Fundraiser Ideas (Tabled)

-“We Choose Honor” student of the semester award: will be given in a chapel for EACH semester

·         Announcements

-Savory Award Nominations (Jr.’s and Sr.’s only) – Oct. 23^rd –Oct. 25^th

-Allocations Committee Meeting – Oct. 23^rd, 12:30pm

-Savory Award Nominees Announced – Oct. 26^th

-Savory Award Voting (Sr.’s only) – Oct. 30^th and 31^st

·         Adjournment

Open Forum: New Traditions

Thank you all for coming and supporting the Open Forum on New Traditions.

As promised, I am creating a place where you can comment with New Traditions and respond to others as well. Below are the rules that are to be followed when you post. If the rules are not respected or followed, your comment will be deleted. Please fill free to ask questions!


Rules:
1. At all times, be respectful.
2. No profanity or slang terms.
3. Be mindful of others and their opinions.
4. If you disagree, say so in a manner that follows rules 1-3.
5. Do not at any time mention a fellow classmate, faculty, or staff of Columbia College.


Please follow the above rules and happy posting!

Congratulations!

Congratulations to Amanda Strickland for being voted in for the Class of 2014 Activities Officer! We all look forward to working with, Amanda. If you see her, tell her welcome and congratulations!

Exec. Meeting Minutes September 7, 2012

CCSGA EXEC. MINUTES

September 7, 2012

·         Welcome

·         CCSGA Mission

·         Officer Reports

-Allocations: $2,407 in current budget for CCSGA ($847 carryover money). 1^st meeting is September 25^th.

-Elections: Candidate Speeches Thursday September 13^th @ 4:30 in the Dining Hall. Campaigning has begun.

·         Review of Calendar

-9/10-Class Meetings: Kara and Caroline hosted 1^st Year’s class meeting. Was told to leave room for positive comments as well as concerns.

-9/11-Elections, PR, & Activities Committees (should we combine or separate)

-9/13-Candidate Speeches

·         Planning for First-Year Class Meeting

·         Feedback on Senate Meeting

-More Open Forums: wait on topics to arise that are important to the campus and do an open forum (have a section open to campus, then have a section closed to Senate only)

-Let everyone know at the Senate Retreat that we’re the student’s voice and our mission is to get them to speak out about their concerns and comments of the campus

·         “We Choose Honor” Campaign Ideas

-Start at the end of the semester

-Have a plaque w/student’s names on them (year won, etc.)

-Announced during chapel and have picture taken with President of the College

-Use carryover money as spending money on expenses for the plaque

-Have only faculty and staff nominate students (Alysha will draft letter to them explaining guidelines and ideas)

o   Pen Campaign: Have SGA to implement

·         Cabinet Agenda Items

-September 17^th: Talk about Ludy Bowl, Get Nick from Resident Life to talk about the overnight guess form

·         Comments on CCSGA Blog

-      Testimonials/concerns

-      Open forum on the blog

-      Pictures

-      Intros from the Senate members and Exec

·         Advisor’s Report

·         Other Comments:

Exec. Meeting Minutes September 14, 2012

CCSGA EXEC. MINUTES

September 14, 2012

·         Welcome

·         Officer Reports

-Vice President: 1^st year speeches went really well – many came in attendance. Thought about having Senate approve minutes at every meeting (may want to add something to the minutes, take away, etc.). Ms. Beth and Mr. Chris from the Bookstore want feedback – wants to speak to the officers. Finalized the Senate Retreat, and wants to incorporate a powerpoint presentation of Robert’s Rules.

-Allocations: Planning for 1^st meeting (September 25^th). 4 or 5 organizations are planning to be in attendance and will be expressing thoughts about the “We Choose Honor” campaign.

-Elections: Theme of the Savory Awards is “I’m a CC girl, in a CC world”. Opening and closing time for voting in first year elections is, 9am 9/18-5pm 9/20. Ideas are pending for the Student Choice Awards promotion.

·         Review of Calendar

-9/17: First Cabinet Meeting, Kara will be presiding as stand-in Exec. Secretary and take down minutes (does she have to record attendance?). Caroline will be attending as well. Email any concerns to Caroline to Cabinet for discussion if need be.

-9/18: Senate Meeting

-Online Elections for 1^st Years: 9/18-9/20
-9/21: Election results announced

-9/23: Senate Retreat, SU B106 from 6-8pm

-9/28: Community Service Partner Fair (Alex), Breed 201/202 from 1:30pm-3:30pm. Let Senate know about this even in hopes of increasing student participation

·         “We Choose Honor” Campaign Ideas

-Need to figure out another name for the award

-Cost is pending on research

-Alysha has a rough draft of letter to Faculty/Staff that should be emailed to Exec and approved

-Make sure this will continue with the future of SGA

-Propose to Senate to pass out pens to those they feel are following the “Honor Code”

·         Comments on CCSGA Blog

-Censorship: Remove comments if they’re inappropriate. There will be no profanity or name calling.

-Mention topics for students to have a lead on discussion

·         Public Relations

-Bulletin Board? Have a big poster or a dining table “slot” made for the promotion of SGA as a whole with the blog link available. Ask Melissa Brannen about where exactly our promotion board can be posted.

-Let the PR chair and Activities chair know that they’re to promote for SGA as a WHOLE. Not just their class.

·         Class Meeting Feedbac

-1^st year’s discussed Ludy Bowl, 1^st year elections, starbursts activity, advisor dress up for Ludy Bowl, and questions.

-No Sophomore updates

-Jr’s. discussed Big sister/Little sister (well planned out this year) activities for next week.

-No Senior updates

-Speak to Rev. Roy about having some of the class meetings on Wednesdays during chapel as a “FAS” credit (to increase attendance).

·         Advisor Comments:

-USC Trip will be Oct. 3^rd @ 5pm (meet at bus @ 4:15 to gather students)

-13 Candidates for 1^st year elections (30 people attended Candidate Speeches)

-Tuition Forum will be Feb. 19^th. President Dindorf presiding

-At large members are still needed (have 2 for elections, and 1 for allocations)

-Need game host volunteers for Family Weekend (bring up at Senate)

 

Exec. Meeting Minutes September 21, 2012

CCSGA EXEC. MINUTES

September 21, 2012

 

·         Welcome

·         Officer Reports

-Alysha: Talking is an issue (taking turns and staying on topic in Senate Meetings) will address. Have an open floor at the end of the meeting to lessen disruptions. Changed communication activity to “writing instructions on how to make a sandwich”. Dean Budden’s going to do the powerpoint on Robert’s Rules. Explanation of liaison to Faculty/Staff and Students.

 

-Caroline: 9/13 – cabinet participation was good. Athletes wants more participation at games (free for students). Students want more new traditions on campus. CCAB decided that maybe next year they would make Sr. and 1^st year class to make a float together. Also to have a pageant. Having concerns that pageant could get too competitive. Do a survey or open forum to address this new addition to the college. Also, cabinet wanted to see how they could revive and change the Honors and Awards program – to

be “less formal” (should want to do an open forum or survey as well).

 

·         Review of Calendar

-CCSGA retreat 9/26 6-8pm SU B106

-9/25 Allocations Committee 12:30-1:20pm BLC 101

-10/2 Senate Meeting

-10/3 Senate Trip to USC 4:30 pm

-SLF 9/24 @ 1pm (Alex attending)

·         “We Choose Honor” Campaign Ideas

-Costs  of plaques and gifts (picture, add a chapel service). Maybe have the picture inserted in the plaque? Gift Card $25 for both students Spring and Fall.

-Alysha emails professors when there is a plan set in motion

-Change of name, pending…

·         CCSGA Blog

-Coming soon with new profiles and different links to various things

·         Class Meeting Times

-Negotiate with Rev. Roy when details have been worked through.

·         Advisor’s Reports:

-At large members needed for Freshmen and Jr. placements in Cabinet – Nominees are Kashawn Craft (Freshmen) and Briana Newton (Jr.)

Exec. Meeting Minutes September 28, 2012

CCSGA EXEC. MINUTES

September 28, 2012

·         Welcome

·         Officer Reports

-Alysha: Thought the Senate Retreat went well and people were well engaged. Spoke about extending time for next year. Negatives: Some were allergic to chocolate and peanut butter.

-Kara: Allocations went very well. Do the emergency review after Senate meeting 10/2/12

·         Review of Calendar

-10/2 Senate Meeting @ 12:30pm

-10/3 Senate Trip to USC @ 4:30pm (8 people have signed up)

-10/9 Elections, PR, & Activities Committees @ 12:30pm

-10/13 Ludy Bowl and Game Show (@ 5:30pm after Ludy Bowl) – Alex and Alysha attending

·         “We Choose Honor” Campaign Ideas

-Gift Ideas: plaque, gift card ($25), and picture frame (voted – Yes)

-Letter to Professors: focus more on description of Honor (needs to be tweaked)

-Name will stay “We Choose Honor” Student

-Inform Senate

-Will be in the Fall and Spring, but both won’t be recognized until the Honors and Awards Ceremony in the Spring

·         Class Meetings

-Need a letter in writing for Rev. Roy and invite him to the next meeting (Caroline will write letter)

-Trying to get the class meeting on Nov. 12^th to be moved to the 14^th. In the Spring semester April 8^th to the 10^th.

·         New Tradition

-Ludy Bowl Pageant, get feedback by holding an open forum at the Oct. 16^th Senate meeting

·         Advisor’s Report:

-email Liaisons about Monday’s at 1 (no classes are supposed to be scheduled, but ask what’s the conflict)

-Promote times for Senate meetings next year.

-Dining Comm.: “Call Line” for menus – should we keep? Vote on it in Senate. Keep Sunday’s meal the same or change it from Wednesday’s menu?

-Attendance: probation period? Sign something that agrees with the attendance policy? Start taking attendance after Senate Retreat (when Freshmen are available)?

-Committees need to email Alexandria Miller with attendance

 

Sentate Meeting Minutes October 2, 2012

CCSGA SENATE MINUTES

October 2, 2012

 

·         Call to Order

·         Roll Call

·         Approval of Agenda - Approved

·         Approval of Minutes - Approved

·         Class Reports

-Senior Class: Welcomed Michelle Yarborough. Making arrangements for the Ludy Bowl float.

-Junior Class: Float for Ludy Bowl and working on Jr. Ring Ceremony

-Sophomore Class: Working on float

-First Year Class: Working on building interest with class and funds for the Ludy Bowl float

·         Unfinished Business

-Liaisons: email Alysha if you don’t have one! (susan.walters@my.columbiasc.edu). Introduce yourselves to Liaisons, tell them why you’re there as a liaison, ask them to forward any questions, comments, or concerns to you, and reports of liaisons will be given at each Senate meeting henceforth.

-Committees:

          Dining Services – Jasmine Stanley will be the 1^st year representative

          Smoking Task Force- Shade’ Holmes and Caroline Kelly will be

Representatives and will send out designated smoking areas email to the campus.

          Activities Chair: Will make agendas for the meetings and decide what

projects need to go forth (fundraisers, community service projects, etc.). Will be Shawntranice Caraballo.

-“We Choose Honor” Campaign

-Faculty/Staff will nominate students, Exec. Board will decide on the 3 most qualified students, and President Dindorff will decide on which student is the most qualified. Will be both Fall and Spring. All of Senate is eligible to win the award. Both students will be presented at the Honors and Awards ceremony in the Spring.

Suggestions: Evening Students?

Publicizing: Pen Campaign. Senate will pass out to other peers showing that SGA is paying attention to their good actions. Suggestions: -feels elementary. Shouldn’t reward students for what they should be doing. Flyers, emails, etc. instead of rewards. Leave the pen in students’ mailboxes anonymously with a note. Not only should students be rewarded for good actions but with acts of leadership as well.

Pen Campaign will go forth

-Your Goals and Expectations (handout in folder)

-Committee and Liaison Comments: Dining Comm. – good feedback from classes, new ideas and things they’d like to change, bringing in recycling bin, Oktober Fest is coming up, want to provide more vegetarian options. Public Relations: Annelise for class meeting flyers. To increase participation, rewards to be given for attending class meetings (ticket draw). Liaisons: ASC – What it’s there for, how to set up appointments. Behavioral Studies – Dr. Rosenthal (pending updates), BSC – Dr. Moody planning to put hooks up in classrooms for bookbags and try to bring in a Bio Minor if possible.

·         Announcements

-Class Representative and Advisor Meetings to occur this week

-USC Senate Trip – Wed. Oct. 3^rd, depart @ 4:30pm in front of McNair Hall, dress is BUSINESS CASUAL. (Seats still available, contact Alysha or Megan Carlier)

-Elections (BLC 101), Activities (BLC 105), and Public Relations (BLC 104) Committee meetings Tuesday, Oct. 9^th, 12:30pm

-Family and Friends Weekend – Oct. 12-14^th

-Open Forum on New Traditions – Oct. 16^th

-Tuition Forum – Feb. 19^th

·         Advisor Comments:

-Get feedback from students about Dining Services having a menu “Call line”, and if they want Sunday’s meal to change from Wednesday’s choice. Will be sending out survey soon to get feedback.

·         Adjournment (Allocations DID NOT meet afterwards. Will be Thursday, Oct. 4^th, at 12:30pm)

Senate Meeting Minutes September 18, 2012

CCSGA SENATE MINUTES

September 18, 2012

 

·         Call to Order

·         Roll Call

·         Approval of Agenda (Approved)

·         Approval of Minutes

·         Recognition of Guests

-Beth Westbury, Assoc. VP for Finance

-Chris Freeman, Bookstore Manager

-Purchasing books feedback: Not apart of CC. Actively working with departments to lower costs o books. If a book’s been used for more than 3 semesters is rentable. 40% saved for digital books. 25% saved for used. Can get a cheaper, older, edition if applicable. Can make books packets. Ask professors are access codes necessary

-Programs that are trying to be implemented: “Include Ed” – 1 set cost included in tuition and not separately from tuition. Possible payment plan for books? “Inkling” – digital format of books, can purchase what chapters you want to use (study guides included)

·         Executive Board Reports

-Caroline: Cabinet did well in attendance. Cabinet asked SGA to promote student participation for athletic events (free to students).

·         Class Reports

-Senior Class: has the interest of 2 people to be the Activities Officer.

-Junior: Big/Little Sister activities planning. Internet still acting up. Washing machines are becoming an issue with Myers/Wesley. Discussed Jr. Ring Ceremony and concerns with prices and options.

-Sophomore Class: Decided on service project w/Myers. Senior chapel planning. Thinking about ideas for Ludy Bowl.

-First Year Class: Not pleased with Study Abroad options

·         Unfinished Business

-Build a rapport with Liaisons.

·         New Business

-Blog: Submit name, age, office, something you would like to see done via SGA, a short intro, and a decent picture to Alysha Walters (Susan Walters) to put on blog.

-PR and Activities Officer Responsibilities

-Door Decs

-Gameshow Hosts › Volunteers: Annelise Childers and Shade’ Holmes.

·         Announcements:

-Voting for First Year Elections

-Senate Retreat – 9/23/12, 6-8pm, SU B106

-Community Service Partner Fair, 9/28/12, 1:30pm-3:30pm

-USC Senate Trip – Oct. 3^rd, depart at 4:30pm

-Family and Friends weekend – Oct. 12-14^th